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Partnership working with Adur and Worthing

Adur & Worthing Councils logoOn 5th March 2010, Adur and Worthing councils scooped a prestigious award for their groundbreaking partnership from Improvement and Efficiency South East (IESE). The two council Leaders, Neil Parkin and Paul Yallop and Chief Executive, Ian Lowrie were presented with the progress through innovation award.

The award, for delivering significant results through new ways of working is recognition for the project, the first in the country to have one workforce working for two councils. This example is now being followed up and down the country as councils look at ways to save money and provide quality services.

Adur DC and Worthing BC logosThe Adur and Worthing partnership is set to make savings of £2.2 million pounds in this financial year and expects to make a total of £6.4 million pounds in savings by 2012/13. The savings have been made without losing any front line services and by finding more efficient ways of working.

The two councils have one Chief Executive, one management team and a joint workforce of about 1000 and many of them work in shared teams.

The two leaders are over the moon to receive this award. Adur Council Leader, Neil Parkin said: “I'm delighted all the hard work by staff and councillors that has gone into this partnership is recognised by this sought after award.”

Worthing Borough Council, Paul Yallop added: “We are so pleased to receive formal recognition of the massive effort that has been put into this work. Being a pioneer is never easy and there were some doubters along the way. I would like to thank all the staff of Worthing and Adur for their commitment and hard work. There is still much to achieve and we look forward to developing more joined up services which will deliver improvements and cost savings for our residents. We are also advising many other councils who now wish to follow our lead.”

If you require any further information on this project you may wish to contact :

  • Peter Latham, Joint Chief Executive
    for questions on the senior management structure and the strategic decision taken by both Councils.
    Tel. 01903 221001 or e-mail : peter.latham@adur-worthing.gov.uk
  • Carol Stephenson, Adur and Worthing Partnership Programme Manager
    for more detailed information about the programme of activity and the processes we have put in place.
    Tel. 01273 263205 or e-mail : carol.stephenson@adur-worthing.gov.uk
  • Heather Lumby, Improvement and Efficiency South East
    for the involvement and support provided by IESE and an overview of the project as a whole.
    See www.southeastiep.gov.uk/categories/corporate-transformation
  • Or visit either Adur or Worthing council’s websites on www.adur.gov.uk or www.worthing.gov.uk partnership pages where all of the background documentation including committee reports containing information on the rationale behind why we are going down this path, the issues we have overcome on the way, the timetable for and copies of the high level business cases, the communications strategy etc. are readily available.

Contents :

 

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Strategic reports and decisions leading up to final decision to proceed with partnership working

 

Strategic reports and decisions leading up to final decision to proceed with partnership working

  • ADC - Adur District Council
  • WBC - Worthing Borough Council
  • SEMS - Simultaneous Executive Meeting

 

1st Report to Adur District Council Full Council meeting 05-10-2006

1st Report to Worthing Borough Full Council meeting 03-10-2006

2nd report to SEMS 21-09-2006

3rd report to SEMS 15-03-2007

4th report to WBC Full Council 27-03-2007

4th report to ADC Full Council 29-03-2007

Presentation to both Council meetings March 2007

5th report to SEMS 12-07-2007

Final report to ADC Full Council Report to Adur District Council Full Council meeting 23-07-2007

Final report to WBC Full Council 24-07-2007

 

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Individual service by service high level business cases

In these Executive Heads of service had to develop a business case for their areas of responsibility, setting out how the joint services could be delivered in the future and how they could be brought together over the next 2 years i.e. before Mar 2010.

All business cases went through Joint Overview and Scrutiny Committee, followed by the Joint Strategic Committee to allow joint consideration across the two Councils on how each service would move forward and when. There was one exception, that being Adur Homes which looks after Adur’s Housing stock and was therefore only considered by Adur Cabinet Members.

High Level Business Cases :

 

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Joint Senior Management Structure charts

CE = Chief Executive; Dir = Director; EHoS = Executive Head of Service

See also : Chief Officers of the council :

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Progress reports on Partnership working to Members

Subsequent committee reports and decisions on progress -
Joint Strategic Committee (JSC)

See also : Joint Strategic Committee

 

Subsequent committee reports and decisions on progress -
Joint Overview and Scrutiny Committee (JOSC)

See also : Joint Overview and Scrutiny Committee

 

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Blueprint

We completed a Blueprint to compliment the partnership programme.

This acknowledged all that we’d done to date with regards to setting up the partnership and making it work, helped identify a few gaps and highlighted what we still had to be done to complete the task. The themed areas were :

  • People : organisation structure, staffing levels, roles, skills for the transformed organisation;
  • Citizens and Customers : the approach to customer service, customer segments, channels for customer access;
  • Governance : decision making operations and who will be responsible for owning each one to develop best practice;
  • Performance : operational measures of costs, service levels for the transformed organisation e.g. outcome & output targets, customer service area and of each key process
  • Information systems : tools, equipment and other facilities required for the new ways of working of transformed organisation inc facilitating remote access and mobile working
  • Pooled support services : costs, performance, service levels to enable the transformed organisation to operate efficiently and effectively;
  • Corporate physical assets : utilisation and optimisation of corporate physical assets inc buildings to deliver the new ways of working of the transformed organisation

 

Please follow this links to see a full copy of the Blueprint that went to Joint Strategic Committee on 27-10-2009:

 

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IESE Case studies

 

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Media releases :

See News release section for more news releases

 

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Staff consultations, briefings, etc

Consultation

  • High level business case - Staff consultation (Feb 2007) - see Report to SEMS 15-03-2007 below for the conclusion and recommendations made by consultants, Capita

Staff Briefings - 2007

  • July 2007
    • ADC : Civic Centre : 09-07-2007 am
    • WBC : Connaught Theatre : 11-07-2007 am
    • ADC/WBC : Commerce Way : 11-07-2007 pm
  • March 2007
    • Presentation to both council meetings
  • February 2007
    • ADC - Civic Centre - 07-02-2007 am
    • WBC - Connaught Theatre - 07-02-2007 pm
    • ADC/WBC - Commerce Way - 09-02-2007 pm

Staff Briefings - 2006

  • October 2006
    • ADC - Civic Centre - 10-10-2006 am
    • WBC - Connaught Theatre - 12-10-2006 am
    • ADC/WBC - Commerce Way - 12-10-2006 pm

 

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Contact details :

Carol Stephenson,
Adur and Worthing Partnership Programme Manager,
Adur and Worthing Councils,
Civic Centre, Ham Road,
Shoreham-by-Sea,
West Sussex, BN43 6PR
Tel : (01273) 263205
Fax : Please ring
Minicom : (01273) 263060
Send the Adur and Worthing Partnership Programme Manager an e-mail
website : www.adur.gov.uk

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