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Decision making (Cabinet and Committee information)
Joint Strategic Committee : Terms of Reference
Membership :
- 6 Councillors from Adur District Council’s Executive; and
- 6 Councillors from Worthing Borough Council’s Executive.
Quorum : 4 members, 2 from each Council
Regularity of meetings : At least 4 per year
Advisory functions
- To advise the Councils on any strategic matter relating to joint services.
Delegated functions
- To determine matters relating to the joining of services including those matters set out at clause 7.3 of the Joint Committee agreement (set out below);
- To determine matters of policy referred to it by the Joint Delivery Committee;
- To provide strategic management of the services;
- To set strategic targets in respect of the services;
- To agree draft revenue and capital budgets for the implementation of each joint service which comply with the agreed budget strategy set out by the Councils and which clearly show the costs to be borne by each Council including the allocation of any resulting savings or efficiencies and to recommend them to the Councils;
- To annually agree draft revenue and capital budgets for the joint services which comply with the agreed budget strategies set by the Councils and which clearly show the costs to be borne by each Council;
- To receive any reports from the Joint Delivery Committee;
- To determine matters upon which the Joint Delivery Committee is unable to make a decision by the majority of the votes of its members;
- To determine strategic matters affecting both councils where these are referred to it by the Councils;
- To determine significant changes to the nature of the services delivered to the public in one or both Council areas.
Clause 7.3 of the Joint Committee agreement:
Prior to any service becoming a joint service with the same level of service provided to each Council the Councils shall agree:
- a business case including a statement of objectives and an options analysis;
- a statement of rights and obligations of the participating Councils between themselves and of the participating Councils in relation to any contractor;
- an allocation of responsibilities and the identification of the Executive Head of Service;
- a timetable including dates key to the implementation of the joint service;
- the means of procuring the necessary assets and services;
- regard to the necessity of complying with Contract Standing Orders
- the route to securing all necessary approvals for the implementation of the joint service;
- a comprehensively drawn specification or the means of achieving a comprehensive specification for the procurement;
- a statement of the costs and the means of securing control of costs;
- an assessment of the risks involved in the implementation of the joint service at the outset of the implementation, at key stages during the progress of the implementation and at the completion of the implementation;
- a statement regarding the ownership of assets acquired including the allocation of beneficial ownership of those assets between the Councils;
- regard to:
- the resources available to the Councils participating in the implementation and provision of the joint service;
- the extent to which finance can be secured from outside the participating Councils' own resources;
- the requirements of the Councils.
- appropriate and auditable means of effecting and documenting variations and change control;
- an allocation of the costs of procuring, implementing, managing and maintaining the joint services, supplies and works between the Councils which shall have been agreed between the Councils before the commencement of the implementation;
- an agreed allocation of the costs incurred before the date of this Agreement.
Onward limits on delegations
Delegations to the Chief Executive, Strategic Directors, Executive Heads of Service and any limitations imposed are set out in the scheme of delegations to officers.
The specific responsibilities and functions delegated to this Committee are set out in detail in Part 3 of the Council’s Constitution (.PDF 258kb).
See also :
- Agendas, reports and minutes of Joint Strategic Committee
- See list of councillors serving on this committee
- Dates of committee meetings
